- What is Dropbox?
- How to Share Files Using Dropbox
- How to Share Files Easily Without Dropbox
- FAQs: How to Share Files Using Dropbox in 2025
When you think about sharing files, transferring files from an iPhone to Android, or storing them somewhere else to free up storage space on your phone, you need a tool that can help you share files quickly and easily. USB files have become impractical now, and many newer devices don’t support old USBs. You can send files through email, but the attached files have size limitations.
Your fastest and safest option is cloud sharing. When you go to check out, you have Dropbox, Google Drive, OneDrive, Tiiny Host, and so many more.
With so many to choose from, Dropbox has been one of the go-to names for sending and storing files online for years. It lets you share documents, videos, images, or entire folders and might be a good fit for you. Let’s see how you can share files using Android, iOS, or Windows.
What is Dropbox?
Dropbox is a cloud storage and file-sharing platform that lets you save files online and access them from any device. Dropbox also makes sharing seamless. You can generate a link and send it to whoever needs access. Depending on the settings, they can either view, download, or collaborate on the file with you.
How to Share Files Using Dropbox
- Sign in to Dropbox or open the app on your phone
- Upload or drag and drop your file
- You can see the “Share” button or link button in the right corner
- You can choose to type in the recipient’s email and invite them, or select on “Copy Link”
- You can copy the link and share it wherever needed. By default, the link is public and anyone can link can see your file.
- Click on the “Manage” option to change the access settings if you want to make it private.
You can now share your files easily.
Advantages of Dropbox
- Dropbox has been around for a long time and is simple and reliable for sharing files
- When accessed and installed, Dropbox works on all devices, so sharing files wouldn’t be a problem
- You can have shared folders, which makes collaboration and sharing easy internally in the teams or with friends.
Disadvantages of sharing with Dropbox
While Dropbox serves its purpose, several limitations become apparent when you need professional-grade file sharing.
- Professional Presentation: While Dropbox is suitable for cloud storage, it is not ideal for sharing professional documents. Dropbox links are long, and they look unprofessional. When you’re sharing pitch decks with investors or portfolios with a potential client, these links do not convey the same level of professionalism as a custom domain, which brings more authenticity and trust.
- Viewing Limitations: While you can store files in any format, receivers must download the file and view it in another third-party app. Sharing a non-viewable file format raises security concerns for the recipients.
- File Format Compatibility: As mentioned above, you can store any file format, and Dropbox can display some basic formats like Excel or Docx. However, you cannot view PSD files, HTML files, interactive presentations, and others directly if you share a Dropbox link to showcase them. So, if you carry a Dropbox link to showcase these, you will be welcomed to a blank page.
- Limited Analysis and Tracking: Dropbox doesn’t let you access in-depth analytics on lower tiers. Analytics is important when measuring success rates for proposals or portfolios.
How to Share Files Easily Without Dropbox
There are many tools out there that can help you share large files via email, Facebook, WhatsApp, or any other platform you like with much more customizability.
Share Files Using Tiiny Host
You can use Tiiny Host to host, store, and share your projects or files. They support most of the standard file formats, so when you share using Tiiny Host, the receiver can view the file without having to download it or any other software. You can view excel files online, or you can host your website online and share it. If you have a pitch deck as a PDF or a Presentation, you can share it with investors or stakeholders with just a link.
You can also create a student or professional portfolio and host it online with a custom domain. It will also allow you to keep the analytics for your pages, which allows you to make changes and customize your page if needed. Let’s quickly see how you can host files on Tiiny Host.
- Visit Tiiny Host
- Upload your file, or if multiple files, zip them and upload
- Give a link-name to get a customized subdomain or connect your domain
- Hit publish!
And that’s it, your files are ready to be shared. Just copy your link and share it anywhere you like. If your file has sensitive information, you can password-protect it and share it with only relevant people. You can also use the tracking link feature to observe views and visitors.
Share Files Using Google Drive
Google Drive is a popular alternative to Dropbox. Its free tier allows more storage than Dropbox. You can upload and share files through Google Drive, but it does not allow customizability while sharing and does not support viewing many file types, such as HTML, PHP, PSD, and more. To open these files, you will have to download third-party apps.
Google Drive is integrated with Gmail and other Google Services, so it may become easier for some professionals to share files internally through GSuite.
Share Files Using WeTransfer
WeTransfer can be easy for temporary file sharing, and you can send files directly through email. However, WeTransfer doesn’t have tracking or analytics and is unsuitable for long-term sharing or storing files, which can be a concern.
FAQs: How to Share Files Using Dropbox in 2025
How can I share a large video file using Dropbox?
You can upload the video file on Dropbox as mentioned in the blog, copy the link and share it on multiple channels easily.
Can I share Audio and MP3 files using Dropbox?
Yes, most file-sharing platforms support audio formats, including MP3, WAV, and other common audio types. You can share audio files using Dropbox, which can be useful for sharing podcast content or audio presentations.
Can I protect my shared files with a password?
Yes. Using Tiiny Host or Dropbox, you can password-protect your files before sharing. Make sure you only share the password with trusted people so your information remains safe.
